The Backbone of Good Corporate Governance
Corporate Secretary
A professional company secretarial service ensures that a business operates on a solid legal footing, providing confidence to shareholders, investors, and regulators alike. Zetland acts as the required company secretary for clients in Hong Kong and Singapore. We take responsibility for maintaining all of the company's statutory registers, preparing board and shareholder resolutions, minuting meetings, and handling all routine and event-driven filings with the relevant authorities.
We design practical meeting agendas and clear approval frameworks that are tailored to the way a business operates, and we ensure that all statutory obligations are met on schedule. We work in close partnership with directors and senior management, ensuring that all corporate decisions are properly documented and that your public filings are made correctly.
Zetland can also deal with corporate restructurings, redomiciliation, liquidiation and winding up. We can also advise on the drafting of shareholder agreements, the changing of company articles of association and the review of key contracts.
Corporate Secretarial Services in Hong Kong
Our professional team in Hong Kong provides a comprehensive company secretarial service to ensure a company is fully compliant with all the requirements of the Hong Kong Companies Ordinance. We act as the named company secretary for your Hong Kong entity, a mandatory appointment for all limited companies. This includes the register of members, the register of directors, and the register of secretaries.
A critical and ongoing responsibility is the maintenance of the company's Significant Controllers Register (SCR), which requires companies to keep an accurate and up-to-date record of their ultimate beneficial owners. Hong Kong companies require at least one individual director who does not have to be resident in the territory. Corporate directors are also acceptable.
Corporate Secretarial Services in Singapore
In Singapore, every company must appoint a company secretary and at least one individual director who is a resident of Singapore and has the requisite knowledge and experience to discharge the functions of the role. Zetland's professional service is designed to fulfil this mandatory requirement and to manage all corporate secretarial duties in compliance with the Singapore Companies Act.
Our experienced team, based in Singapore, will act as the named company secretary for each entity. We take responsibility for the establishment and maintenance of all the company's statutory registers. This includes the register of members, the register of directors, and the Register of Registrable Controllers (RORC), which is a key part of Singapore's commitment to corporate transparency.
We manage all annual compliance obligations with the Accounting and Corporate Regulatory Authority (ACRA). This includes the preparation of the necessary resolutions for the Annual General Meeting (AGM) and the timely filing of the Annual Return. We also handle all ad-hoc filings that may be required, such as notifications of changes in the company's officers or share capital structure. We provide expert support for the corporate governance framework, which includes the preparation of board resolutions and minutes to formally document all key decisions. We maintain a detailed compliance calendar for a company, providing proactive reminders of all upcoming filing deadlines to ensure they are never missed.
Corporate Secretarial Services in the UAE
Zetland providescorporate governance solutions tailored to UAE mainland, free zone, and offshore structures. Our services include company formation, maintenance of statutory registers, board and shareholder resolutions, annual filings, and compliance with UAE Commercial Companies Law, Economic Substance Regulations (ESR), and Ultimate Beneficial Ownership (UBO) rules.
With the introduction of a 9% federal corporate tax and a 15% minimum tax for large multinationals, accurate record-keeping and timely disclosures are more critical than ever. We help clients qualify for 0% tax under Free Zone regimes by ensuring they meet substance and activity requirements. Our team stays ahead of regulatory updates, ensuring each company remains fully compliant.