When conducting business in an international jurisdiction, there are frequent situations where a company requires a trusted and professional representative on the ground to handle important administrative and legal formalities. Having a reliable corporate agent can be invaluable for ensuring that transactions are executed smoothly, deadlines are met, and all interactions with local authorities and business partners are handled with professionalism and efficiency. Zetland Fiduciary Group acts as a trusted corporate agent for our international clients who require local representation and hands-on administrative support in Asia. We provide a range of services designed to facilitate your business operations and ensure that essential corporate matters are handled promptly and correctly. Our role is to act as a seamless extension of your own team, complementing the functions of your directors and company secretary. We can assist with the formal execution of legal documents, manage official filings with government registries, coordinate with local authorities and other professional counterparties, and provide practical support for logistical tasks such as arranging for the certification or notarisation of documents. This service provides a critical link between your head office and your local operations, ensuring that important formalities are not overlooked and that your business can operate with greater speed and efficiency. By providing a stable and professional point of presence, our agency service enhances your company's credibility and responsiveness in the local market.
In the fast-paced business environment of Hong Kong, having a reliable agent on the ground is essential for the efficient execution of corporate transactions and administrative tasks. Our corporate agency service in Hong Kong is designed to provide this practical, hands-on support. We frequently act on behalf of our international clients to manage the formal execution of legal and commercial documents. This can include attending completion meetings to sign share transfer forms, property agreements, or other important contracts, always acting under a specific and clear power of attorney. We also manage the logistics of handling sensitive corporate documents, from secure local couriering to international dispatch. A key part of our service is coordinating with other professional parties on your behalf. We act as a professional and responsive point of contact for your local bankers, auditors, and legal advisors, ensuring that information flows efficiently and that any queries are handled promptly. This coordination is particularly valuable during complex processes such as opening corporate bank accounts, conducting annual audits, or undertaking corporate reorganisations. Furthermore, we provide comprehensive support for the legalisation of documents for international use. We manage the entire process of obtaining certified true copies of your corporate documents, arranging for them to be notarised by a Hong Kong notary public, and then obtaining an apostille from the High Court, which authenticates the documents for use in other Hague Convention countries. This meticulous and professional service ensures your corporate formalities in Hong Kong are handled with precision and care, reducing administrative delays and allowing you to conduct your business with confidence.
The administrative and regulatory landscape in Mainland China is uniquely complex, and having a trusted local agent is critical for navigating the numerous procedural requirements. Our corporate agency service in Shanghai is specifically designed to provide this essential on-the-ground support for your Chinese entity. Our team provides practical assistance with the wide range of filings and administrative interactions required by local government bureaus, including the State Administration for Market Regulation (SAMR), the tax bureau, and the social security bureau. We can act as your local representative to submit documents, collect official certificates, and manage routine communications with these authorities. A core part of our agency service in China is assisting with the management of your company's official seals, or 'chops'. We can provide guidance on establishing robust internal controls for the use of these powerful instruments and can, in specific circumstances and under strict controls, assist with the physical application of chops to documents. We also provide support in managing your corporate documentation, ensuring that you maintain bilingual records where necessary to satisfy both your group reporting requirements and the expectations of local authorities. This is particularly important for your accounting vouchers and other financial records. Our agency service provides a vital bridge between your international management and the local operational realities of your Chinese business, ensuring that administrative tasks are handled in a compliant and efficient manner, and helping to mitigate the risks associated with the complex local bureaucracy.
Zetland Fiduciary Group operates a global network of offices to support clients across key international financial hubs. Whether you are seeking guidance on company formation, trust administration, accounting, or cross-border transactions, our local experts in Hong Kong, Shanghai, Singapore, and London are ready to assist.
Contact any of our offices directly for tailored advice and seamless service.