For companies expanding into Asia, establishing and running a local office can be a resource-intensive challenge, diverting valuable management time and capital away from core business activities. A managed office solution offers a powerful alternative, providing your business with a fully operational, professionally staffed presence in a key Asian hub, without the complexities and overheads of direct management. This strategic approach allows you to benefit from a dedicated local office, run by an experienced team, while you retain full control over your commercial and strategic objectives. Zetland Fiduciary Group can establish and operate a managed office presence for our clients across the region. Our solution is a comprehensive, turnkey service that combines flexible premises solutions with staffed administration, professionally managed back-office workflows, and a robust compliance framework. We work with you to define a clear Service Level Agreement (SLA) that specifies the required outputs, operational cadence, and key performance indicators for all managed functions. This can include everything from payment processing and accounting to HR administration and management reporting. Our managed solution provides the perfect balance of a dedicated local presence and the efficiency of an outsourced service, allowing you to focus on growing your business, confident that your on-the-ground operations are being run to the highest professional standards. This allows for a faster, more flexible, and lower-risk entry into new markets, providing a scalable platform that can adapt as your business needs evolve.
Our managed office solution in Hong Kong provides a seamless, turnkey presence in one of the world's leading financial centres. We begin by securing a physical or virtual office space that meets your specific requirements, from a prestigious address for mail handling to a fully equipped private office for your team. We then take full operational responsibility for your back-office functions, all governed by a detailed Service Level Agreement (SLA). Our finance and accounting team will manage your day-to-day bookkeeping, process accounts payable and receivable, and handle employee expense claims. We will also operate a fully compliant Hong Kong payroll, ensuring all Mandatory Provident Fund (MPF) contributions are made correctly and all employer's returns are filed on time. Each month, we deliver a comprehensive management reporting pack, providing clear visibility on your local operations. Our service includes the management of your local HR administration, from maintaining employee records to tracking leave and other benefits. We also act as the local point of contact for your vendors and can manage basic IT and communications setup. This integrated solution provides you with a fully functioning Hong Kong office, complete with a professional administrative team and robust financial controls, but without the fixed overheads and management burden of a direct setup. It is an ideal solution for businesses looking to establish a lean and efficient presence in Hong Kong, allowing them to focus their resources on business development and client-facing activities, secure in the knowledge that their operational base is being managed to the highest professional standards.
Our managed office solution in Singapore is designed to provide international companies with a fully operational and compliant business presence in this key Southeast Asian hub. The service is built around a comprehensive Service Level Agreement (SLA) that defines our operational responsibilities, ensuring transparency and accountability. We can arrange for a flexible office solution, from a virtual office with professional call and mail handling to a dedicated, fully serviced workspace for your team. Our experienced administrative staff will manage your day-to-day operational needs. On the finance side, this includes managing your accounts payable and receivable, processing payments, and preparing monthly management accounts. We will operate a compliant Singapore payroll, managing Central Provident Fund (CPF) contributions and ensuring all filings with the Inland Revenue Authority of Singapore (IRAS) are handled correctly. Our HR administration support includes maintaining employee files, managing leave records, and ensuring your local policies are aligned with the Singapore Employment Act. We also provide a stable point of contact for your local suppliers and can coordinate essential services such as IT support and telecommunications. By entrusting the day-to-day running of your Singapore office to Zetland, you gain the benefits of a dedicated local presence without the significant investment in infrastructure and personnel typically required. This allows for a more agile and cost-effective market entry, providing a scalable platform that can grow with your business while your executive team focuses on strategic initiatives and regional growth.
Operating a business in Mainland China comes with a unique set of administrative and regulatory complexities. Our managed office solution in Shanghai is specifically designed to navigate these challenges, providing a robust and compliant operational platform for your Chinese entity. This service is governed by a detailed, bilingual Service Level Agreement (SLA) that outlines all our managed responsibilities. We can secure a suitable office space and provide a dedicated administrative team to run your back-office functions. A core component of our service is the management of your finance and accounting in strict accordance with Chinese Accounting Standards (CAS). Our team handles your day-to-day bookkeeping, ensuring all transactions are correctly supported by official 'fapiao'. We manage your accounts payable, ensuring all payments are compliant with China's foreign exchange controls, and we operate a fully compliant payroll system. This includes the complex monthly calculations and contributions for social security and the housing fund, which vary by city, as well as the filing of individual income tax for your employees. Our HR administration service includes the management of employee contracts and leave records in line with China's protective Labour Contract Law. We also act as the liaison with your local vendors and can provide essential IT and administrative support. Our managed office solution in Shanghai provides a critical layer of on-the-ground expertise, ensuring your operations are not only efficient but also fully compliant with the intricate local regulations. This turnkey solution significantly reduces the administrative burden and operational risks of doing business in China, allowing you to focus on your core commercial objectives.
Zetland Fiduciary Group operates a global network of offices to support clients across key international financial hubs. Whether you are seeking guidance on company formation, trust administration, accounting, or cross-border transactions, our local experts in Hong Kong, Shanghai, Singapore, and London are ready to assist.
Contact any of our offices directly for tailored advice and seamless service.